At Kinabalu International School we are dedicated to providing an excellent education in a caring and respectful environment, challenging students to achieve their full potential as successful global citizens.
- We celebrate individual and cultural diversity
- We are honest, responsible and accountable for our actions
- We treat others with dignity and respect
- We are supportive of each other and recognise the importance of each other’s well-being
- We work with others to make the world a better place
- To provide an internationally recognised curriculum
- To encourage global citizenship, providing students with the knowledge, skills and attitudes to participate positively in the world
- To provide a range of opportunities that challenge students to develop a wide range of skills
- To achieve positive growth and life-long learning
- To ensure a safe, secure and well-equipped learning environment for all
Open and effective communication is vital to the health and well-being of the school community and crucial to the efficiency of our organisation. All communication needs to be timely, relevant, well-targeted, clear and concise. Good communication is interactive in nature and relies upon and engenders trust and respect between the relevant parties. All members of the KIS community have a responsibility to communicate as clearly as possible.
- When at our desks, ensure that all calls are answered as promptly as possible.
- Always answer with a friendly greeting using our name.
- Listen and repeat the caller’s request and assist accordingly.
- Allow callers to express themselves without interrupting.
- When transferring a call, first inform the caller of the contact person’s name and also inform the recipient of the caller’s name.
- Avoid or limit hold time.
- Take messages when needed, ensuring the date and time of the call is noted, the caller’s contact information is collected and the nature of the call recorded.
- Return missed calls as promptly as possible.
- Respond to email messages within one working day.
- Communicate professionally and be open and frank, whilst ensuring that there is empathy, understanding and respect for students and their parents or caregivers.
- When referencing the school’s website, provide a link to the page where the specific information the parent is seeking can be found.
- Use the KIS letterhead for all letters, as well as specific letterheads for the Board of Management and Parent Teacher Association.
- Communicate professionally and concisely, ensuring the recipients of the letter are supplied with all relevant information in a manner that is easy to digest.
- Place a copy of letters to parents on the Letters for Parents section of the website for ease of future reference.
Walk-Ins and Visitors:
- Greet everyone with a smile and a positive, friendly salutation.
- Treat all visitors professionally, with respect and remain courteous throughout the interaction.
- Maintain eye contact and speak clearly, using plain English or Bahasa, depending on the needs of the visitor.
- Ensure all visitors sign in using the school visitor system and display their visitor badge at all times.
- Ensure all visitors return their temporary visitor badge and sign out upon exiting the campus.
- Give visitors specific directions when referring them to other locations on campus.
- Not accept violence, abuse, or threatening behavior towards our staff or other school users, such acts will be dealt with appropriately, including visitors / parents being asked to leave the school campus immediately. We reserve the right to inform the police.
- Allow everyone to express their concerns by listening before speaking.
- Empathise with the individual and not argue.
- Maintain a professional demeanour.
- Repeat and rephrase what the individual is saying to make sure we understand the situation.
- Refrain from assigning blame.
- Focus on providing options and alternatives.
- Refer the individual to a colleague with a higher level of authority if we can’t reach a resolution with them.
- Thank the individual for bringing the situation to our attention.
Parent Communication with the School:
Parents or Guardians wishing to contact staff about a matter related to school have a number of options. Parents can telephone the school office and leave a message for the staff member concerned or may email the staff member. Arrangements will be made for the staff member to contact parents as soon as practical. If the matter is urgent, contact is made to the Heads of School or to the Principal.
If the matter is related to curriculum or class matters, then the request is made to the classroom teacher. If not available and the matter is urgent, contact should be made with the Head of Department or Head of School.
We welcome constructive feedback at all times so that we may continue to improve upon the high standards we expect of all our students and staff.
Parent Complaints Procedure
KIS takes very seriously any complaints or concerns that parents may have. We encourage parents to bring these to our attention as soon as possible, in order for us to rectify a problem, address an issue or explain the school’s position before the concern becomes more serious. By getting feedback, both positive and negative, we can continue to address any issues affecting the development of the school.
Raising Informal Concerns
Parents who have a concern or complaint should normally raise these in the first instance directly with the child’s class teacher or form tutor, through letter, email, telephone or verbally through a meeting. At this stage it may be unclear whether the parent is making a complaint, seeking information or has misunderstood a situation. In all instances the school aims to resolve the concern in a speedy and effective way.
If a parent is not satisfied with the response from the class teacher or form tutors, or if they feel a matter is sufficiently serious, they should contact the relevant Head of School (Primary or Secondary). This can be done in person, by writing a letter or sending an email, or by telephone. The Head of School will strive to come to a mutually acceptable resolution of any concern in a timely manner and a written confirmation of the resolution will be sent to the parent within two working days and kept on file.
Formal Complaints to the Principal
In some cases, parents may wish to raise a concern directly with the Principal without discussing it first with the class teacher or Head of School. They are fully entitled to do this. In this situation, the parent should email or write directly to the Principal stating the nature of their complaint. It should be noted that the issue would still have to be referred back to and discussed with the relevant Head of School, and other colleagues as appropriate. This process may take some time, therefore the parent will be given a date by which they will receive a further response.
A full written response to the complaint will be provided to the parent by the Principal within ten working days and kept on file. A meeting between the parent and Principal may also be arranged, as appropriate.
Formal Complaints against the Principal
If a parent wishes to raise a complaint regarding the Principal – as opposed to a concern about the policy, administration or management within the school – they may direct their concern to the Chairman of the Board of Governors. The School Office will advise on how to contact the Chairman.